Regular: A position which is considered essential for the effective long-term operation of the university. Persons appointed to this position will receive the privileges and benefits associated with regular employment status.
Position Specific Summary
The Assistant Director, Aquatics will assist in the programming and operation of Recreational Services Aquatics programs and facilities. This position has primary responsibility for developing and implementing aquatic programs that include the Lifeguard program, Swim Lesson Program, American Red Cross certification courses, staff safety trainings, and pool parties. Additional responsibilities include special event management and administration of aquatic facilities at the Campus Recreation and Wellness Center, Field House, and University Club. These facilities include an indoor 50-meter competition pool, separate diving well, leisure pool, 50-yard lap pool, and an outdoor pool. This position is responsible for hiring, training, supervising, evaluating, and monitoring aquatic certification records for the hourly Aquatics staff.
Specific Job Duties and Tasks
Administration-Assume responsibility for administrative tasks for assigned areas including goal setting, committee assignments, reports, and staff meetings. Maintain administrative and other records. May serve on departmental/divisional/university committees. Prepare program/project budget.
Participate in regular Recreational Services staff meetings and Aquatics staff meetings.
Attend conferences/workshops as requested.
Participate in supporting all programs and events in the department by assisting as needed.
Program Development & Implementation-Plan, develop, promote and implement recreational and educational programs that engage and develop students and community members. Develop partnerships and collaborations across campus. May instruct credit and non-credit courses.
Oversee Aquatics program offerings including the Lifeguard Program, Swim Lesson Program, American Red Cross courses, and Pool Parties.
Develop and maintain Aquatics staff manuals for assigned staff.
Plan and implement regular Aquatics staff trainings for assigned staff.
Assist with Aquatics special event programming and operations, as needed.
Assist with the development and management of the policies and procedures for the Aquatics Programs and Facilities.
Schedule, coordinate and submit course records for American Red Cross swimming lesson program and certification courses.
Instruct American Red Cross certification courses.
Implement risk management procedures as directed.
Identify, develop, and implement new Aquatics programs.
Assessment-Assess established learning outcomes. Collect, report, and analyze assessment data. Conduct program evaluation.
Recommend assessment strategies based on current research and practice.
Compile and synthesize data into reports and briefings to inform decision-makers.
Conduct evaluations for the Swim Lesson program.
Customer Service-Respond to University and surrounding community regarding programs and services. Interact with facilities' staff who work in the building to address problem areas.
Maintain excellent customer service.
Respond to suggestions, complaints, needs and interests in a timely and appropriate manner.
Leadership-Provide direction, assignments, feedback, coaching and counseling to assure outcomes are achieved.
Provide direction, assignments, feedback, coaching and counseling to hourly staff to assure outcomes are achieved.
Schedule and direct regular meetings with Aquatics student leadership staff.
Facility Management-Oversee operations of the recreation facility, including the arrangement of repairs.
Coordinate Aquatics facility rental reservations.
Communicate with various pool user groups (Athletics, HPAS, Sport Clubs, Renters, etc.) to assist in coordination of pool & staff scheduling
Coordinate, schedule, and staff birthday/pool party rentals for the CRWC Leisure Pool.
Assist in determining Aquatic Facility schedule and hours of operation
Coordinate staffing for pool configuration changes and special events
Develop emergency scenario training.
Develop and maintain an Aquatic facility safety and security checklist.
Assist in determining Aquatic facility safety needs.
Communicate with UI Water Plant and Facility Management as necessary to coordinate trainings and resolve facility related issues.
Human Resources Management-Recruit, select, develop and manage the performance of assigned staff and volunteers.
Recruit, hire, schedule, train, supervise and evaluate Aquatics staff, including Head Lifeguards, Lifeguards, Swim Lesson Coordinators, Swim Instructors and University Club Aquatic staff.
Assist in the hiring, training and supervision of all other Aquatic staff.
Review and approve payroll hours for assigned staff.
Implement Iowa GROW.
Monitor Aquatic Staff compliances and certifications.
Financial Responsibility-Analyze, monitor and report financial data, information and reports.
Assist in preparation and tracking of the Aquatics budget.
Review, monitor and report financial information and create reports for the Aquatics program as assigned.
Note to Applicant:
Please assure your application/resume and/or cover letter illustrates the work experience, knowledge, skills you have that meet each of the required qualifications. The qualifications for this job posting are described as competencies or the behaviors needed to be able to perform the duties of the position at a defined proficiency level/standard. The proficiency level required for each qualification is included. Definitions of proficiency levels:
Basic - Uses basic understanding of the field to perform job duties; may need some guidance on job duties; applies learning to recommend options to address unusual situations.
Working - Successfully completes diverse tasks of the job; applies and enhances knowledge and skill in both usual and unusual issues; needs minimal guidance in addressing unusual situations.
Extensive - Performs without assistance; recognized as a resource to others; able to translate complex nuances to others; able to improve processes; focus on broad issues.
Expert/Leader - Seen as an expert and/or leader; guides, troubleshoots; has strategic focus; applies knowledge and skill across or in leading multiple projects/orgs; demonstrates knowledge of trends in field; leads in developing new processes.
References: References may be requested at a later step in the search process.
Building a career and a life at Iowa: At the University of Iowa, we recognize the important relationship between productive careers and quality personal lives. The resources on our Build a Career | Build a Life website are designed to assist you to successfully build a career and build a life.
Bachelor's degree in Physical Education, Recreation Administration, Sports Management or an equivalent combination of education and related experience.
Demonstrated professional working experience (typically 1-3 years) in Aquatic programming and facility management.
Excellent written and verbal communication skills and has ability to provide examples of savvy approaches to effectively resolve conflicts or complaints.
Proficiency in utilizing standard office computer software applications.
Current certifications in American Red Cross Lifeguarding/First Aid/CPR/AED, American Red Cross Lifeguard Instructor (LGI), and American Red Cross Water Safety Instructor (WSI).
Master's Degree in Physical Education, Recreation Administration, Sports Management or related field.
Demonstrated professional working experience (typically 1-3 years) within a collegiate or university aquatics program.
Demonstrated working experience (typically 1-3 years) managing a Swim Lesson program.
Demonstrated working experience (typically 1-3 years) managing a staff within an aquatics department.
Demonstrated working experience (typically 1-3 years) instructing American Red Cross Lifeguarding Courses.
Current American Red Cross Lifeguarding Instructor Trainer (LGIT) certification.
Current American Red Cross Water Safety Instructor Trainer (WSIT) certification.
Current Certified Pool Operator (CPO) or Aquatic Facility Operator (AFO) certification.
With over 31,000 students, the University of Iowa is one of the nation's top public research universities, a member of the Big Ten conference and the Association of American Universities. The University of Iowa is composed of eleven colleges and is known around the world for its balanced commitment to the arts, sciences, and humanities. It is home to one of the nation's largest academic medical ce...nters and the pioneering Iowa Writers' Workshop. The University of Iowa promotes work/life integration and is located in the casual yet cosmopolitan environment of Iowa City, widely recognized as one of the country's most livable communities.